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Omnia Smart Technologies Limited Privacy and Website Cookie Notice

1. Introduction

In this Privacy Notice “we”, “us”, “our”, “Omnia””) refers to Omnia Smart Technologies Limited. This privacy notice applies to your personal information which is collected through our www.omniasmarttechnologies.com website (our “website”) or when you or an organisation with which you are affiliated provide your personal information to us (for example, so that we can contact you or when you place an order with us).

2. Scope

Omnia will act as controller of your personal data for the purposes of data protection laws, unless specifically stated otherwise. Please read this privacy notice carefully. It explains clearly how we will use your personal information. If you have any questions about this privacy notice or the personal information that we collect, you can contact us on privacy@weareomnia.com or using our contact form on our Contact Us page on our website.

3. Policy

3.1 What personal information do we gather?

Category

Types of personal information

Collected from

Contact and enquiry details
Your name, job title, organisation name and industry, e-mail address, postal address, telephone number and details of any enquiries you raise with us
You – when you get in touch with us through our website “Contact Us” page or make an enquiry with us by post, e-mail or telephone The organisation that you represent Publicly available sources such as your organisation’s and industry bodies’ websites, LinkedIn etc.
Order details
Details of the products and services that you and/or your organisation (as applicable) have ordered
You – where you have ordered products and services from us (e.g. on behalf of your organisation) The organisation that you represent.
Marketing preferences
Your marketing preferences
You – when you get in touch with us through our website “Contact Us” page or you make an enquiry with us by post, e-mail, telephone or at a trade event.
Customer satisfaction data
Your feedback when you complete our customer satisfaction surveys, including (i) your comments and opinions on our products, services and website and (ii) any other of your personal information that you share with us in relation to such surveys.
You – when you complete a customer satisfaction survey.
Our website uses cookies to distinguish you from other users of our website. Please read Section 3.5 (How do we use cookies?) for more information about which cookies we use.

3.2 How do we use your personal information and what is the lawful basis for processing?

We process your personal data for particular purposes in connection with your use of the website, the provision of services or products from us to you / your organisation (or vice versa), your communication or other engagement with us and the management and administration of our business.

Purpose

Information Collected

Lawful Basis

Dealing with enquiries
Contact and enquiry details Order details
This processing is necessary for our legitimate interests of responding to questions and comments raised by individuals that contact us.
Fulfilling orders
Contact and enquiry details Order details
This processing is necessary for our legitimate interests of managing and fulfilling orders to enable us to operate our business.
Marketing
Contact and enquiry details Order details Marketing preferences
This processing is necessary for our legitimate interests of contacting existing and potential customers about our products and services that may be of interest to them in order to generate additional revenue for our business.
Customer satisfaction surveys
Contact and enquiry details Order details Website usage data Customer satisfaction data
This processing is necessary for our legitimate interests of retaining a database of our suppliers and customers so that we can contact them in relation to the provision of services or products, their engagement with us and the management and administration of our business.
Maintaining supplier and customer databases
Contact and enquiry details Order details Customer satisfaction data
This processing is necessary for our legitimate interests of retaining a database of our suppliers and customers so that we can contact them in relation to the provision of services or products, their engagement with us and the management and administration of our business.
Customising our website and website analytics
Website usage data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, the processing is necessary for our legitimate interests of making our website available to you and enabling you to customise its content and enable its functionality.
Improving products, services and our website
Contact and enquiry details Order details Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, the processing is necessary for our legitimate interests of assessing our performance levels and evaluating new ways to improve our products, services and website.
Professional advice
Contact and enquiry details Order details Marketing preferences Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, the processing is necessary for our legitimate interests of obtaining legal and other professional advice in connection with our business.
Regulatory requirements
Contact and enquiry details Order details Marketing preferences Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, this processing is necessary for our legitimate interests of complying with laws and regulatory requirements.
Regulatory requirements
Contact and enquiry details Order details Marketing preferences Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, this processing is necessary for our legitimate interests of complying with laws and regulatory requirements.
Legal claims
Contact and enquiry details Order details Marketing preferences Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, this processing is necessary for our legitimate interests of establishing, defending, exercising, enforcing or protecting our rights and others with whom we have a business relationship.
Corporate transactions
Contact and enquiry details Order details Customer satisfaction data
This processing is necessary for our legitimate interests of enabling (i) Omnia to be purchased by a prospective buyer; (ii) the re-organisation financing, investment or other transaction involving Omnia (iii) relevant parties to undertake due diligence in relation to a potential transaction; and (iv) forecasting, business planning and dealing with legal claims.
Anonymisation
Contact and enquiry details Order details Marketing preferences Website usage data Customer satisfaction data
For non-essential cookies and similar technologies, we will obtain your consent to our processing of your personal data where required. Otherwise, this processing is necessary for our legitimate interests of creating anonymous data sets that we can use for research, statistical and analysis purposes.

3.3 Do we share your personal information with anyone else?

Third Party Providers
In addition, as a normal part of our business we will share your details with:

1. our professional legal, accountancy and other advisors and auditors based in the United Kingdom in order to obtain legal, accountancy and other professional advice;
2. our IT service providers based in the United Kingdom and the European Economic Area that provide network and storage infrastructure and/or software programs and support to us in connection with the operation of our business;
3. our market research provider to enable them to conduct customer satisfaction surveys on our behalf to monitor and improve the quality of our product and service offerings.
Sale or Transfer of Business or Assets
In the event that we sell or transfer (for example in outsourcing or reorganisation) any part(s) of the Omnia business and/or assets, we will also disclose your personal information to actual or potential purchasers or transferees of parts of the business or assets, and their respective advisers and insurers for the potential purchaser’s or transferee’s legitimate interests of:
undertaking due diligence on, and valuing, the business and/or assets; transferring the personal information in connection with any relevant sale and the transfer Omnia’s contractual rights and/or obligations; and the use of such personal information by a purchaser or transferee for the operation of its business.

Legal or Regulatory

We will disclose your personal information to third parties if we are under a duty to disclose or share your personal information in order to comply with any laws, regulations or good governance obligations, or in order to enforce or to protect our rights, property or safety, or that of our customers or other persons with whom we have a business relationship.

3.4 How long do we keep your personal information?

If you:  are a representative of a Omnia customer or supplier, we will retain your contact and enquiry details, order details and marketing preferences until the end of our business relationship with you or the organisation(s) that you represent (whichever the later) and for a further period of thirty (30) months;  raise a general enquiry with us (which does not involve a complaint or dispute), your personal information in relation to that enquiry will be held by us for a period of up to twelve (12) months following the resolution of your enquiry;  complete a customer satisfaction survey, your personal information in relation to that survey will be held by us for a period of up to twelve (12) months from the date that you submitted the survey response;  raise a complaint or there is a dispute between us, your personal information will be held by us for a period of up to thirty (30) months following the resolution of the complaint or dispute.
We will retain your personal information for longer than the periods specified above if required by law, to defend or exercise legal rights (such as defending legal claims) or to comply with regulatory obligations.

3.5 How do we use cookies?

When you visit the website, one or more “cookies” are generated and deployed. Non- essential cookies will be deployed only with your consent by you either:  accepting through our cookies banner for all non-essential cookies to be deployed; or  setting your cookie preferences through our cookies settings tool to select which cookies you consent to being deployed, when you first visit our website. Alternatively, you can also set your browser settings accordingly or not use the website. Please be aware that if you disable the cookies that we use, this may impact your user experience while using the website. The table below summarises the different types of cookie we use on the website, together with their respective purpose and duration (i.e. how long each cookie will remain on your device). Two types of cookies may be used on the website – “session cookies” and “persistent cookies”. Session cookies are temporary cookies that remain on your device until you leave the website. A persistent cookie remains on your device for much longer or until you manually delete it (how long the cookie remains on your device will depend on the duration or “lifetime” of the specific cookie and your browser settings).
Cookies used on the website

Type of Cookie

What do they do?

Do these cookies collect my personal data /identify me?

Necessary
Cookies that are essential to making the website work correctly. They enable visitors to move around our website and use our features. Examples include remembering previous actions (e.g. entered text) when navigating back to a page in the same session.
These cookies do not identify you as an individual. If you do not accept these cookies, it may affect the performance of our website.
Statistics
Cookies that help us understand how visitors interact with our web properties by providing information about the areas visited, the time spent on the website and any issues encountered, such as error messages. They help us improve the performance of our website, alert of any concerns and more.
These cookies do not identify you as an individual. All data is collected and aggregated anonymously.
Experience
Cookies that allow our web properties to recognise when you return to our website and remember the choices you make (such as your user name, language or the region you are in) to provide a more personalised online experience.
The information these cookies collect may include personally identifiable information. We shall always be transparent with you about what information we collect, what we do with it and with whom we share it. If you do not accept these cookies, it may affect website performance and functionality and may restrict access to web content.
Marketing
Cookies that are collected if you enter your personal details on our website when making an enquiry or contacting us to record the information that you input.
The information these cookies collect will contain personally identifiable information that you have disclosed. We shall always be transparent with you about what information we collect, what we do with it and with whom we share it. If you do not accept these cookies, it may affect your ability to submit enquiry information and our ability to contact you.

What are cookies?

Cookies are files or pieces of information that may be stored on your computer (or other internet-enabled devices, such as a smartphone or tablet) when you visit the website. A cookie will usually contain the name of the website from which the cookie has come from, the “lifetime” of the cookie (i.e. how long it will remain on your device) and a value, which is usually a randomly generated unique number. We use cookies to make the website easier to use and to better tailor our web presence and products to your interests and needs. Cookies may also be used to help speed up your future activities and experience on the website. We also use cookies to compile anonymous, aggregated statistics that allow us to understand how people use our web properties and to help us improve web structure and content. We cannot identify you personally from this information. Most internet browsers are initially set up to automatically accept cookies. You can change the settings to block cookies or to alert you when cookies are being sent to your device. There are a number of ways to manage cookies. Please refer to your browser instructions or help screen to learn more about how to adjust or modify your browser settings. If you disable the cookies that we use, this may impact your experience while on the website. For example, you may not be able to visit certain areas of the website or use the “Build a Brochure” functionality. If you use different devices to view and access the website (e.g. your computer, smartphone, tablet etc.), you will need to ensure that each browser on each device is adjusted to suit your cookie preferences. If you would like more information about cookies, you can visit www.aboutcookies.org and www.allaboutcookies.org as helpful resources. Both websites also provide instructions on how to reject cookies if you would like to do so.

3.6 How can you control your personal information?

It is important to us that you are in control of your own information. In order to control the use of your personal information, you can exercise the following controls (subject to certain limitations):  You may request access to or copies of the personal information that we hold about you. If you would like to exercise this right, please contact privacy@weareomnia.com;  If you believe that any information we hold about you is incorrect or incomplete, please contact privacy@weareomnia.com as soon as possible. We will take steps to seek to correct or update any information if we are satisfied that the information we hold is inaccurate. In certain circumstances, you may also request that we restrict our processing;  You may request that your personal information is deleted where it is no longer necessary for the purposes for which it is being processed and provided there is no other lawful basis for which we may continue to process such personal information. If you would like to exercise this right, please contact privacy@weareomnia.com;  Where you have provided us with your personal information that we process using automated means, you may be entitled to a copy of that personal information in a structured, commonly-used and machine readable format. If you would like to exercise this right, please contact privacy@weareomnia.com;  If we are processing your personal information to meet our legitimate interests (as set out above), you may object to the processing of your personal information by us. If we are unable to demonstrate our legitimate grounds for that processing, we will no longer process your personal information for those purposes.
You may also request that we restrict the processing of your personal information to that to which you have consented or for the establishment, exercise or defense of legal claims or the protection of the rights of another person:  whilst we verify your data as set out (in point 2) above;  pending verification of our legitimate grounds as set out (in point 5) above; or  if the processing is unlawful or no longer necessary but you wish us to retain your data for the purposes of establishing, exercising or defending legal claims. Where our processing of your personal information is reliant on your consent, you may withdraw your consent by contacting privacy@weareomnia.com or, in the case of cookies, by adjusting your browser settings to disable the cookies set by our website. Please contact us if you have any concerns about how your personal data is processed and we will try to resolve your concerns. However, if you consider that we are in breach of our obligations under data protection laws, you may lodge a complaint with the Information Commissioner’s Office. More information on lodging a complaint with the Information Commissioner’s Office can be found at https://ico.org.uk/concerns.

3.7 How can I change my direct marketing preferences?

If you have agreed that we can use your information for direct marketing purposes, you can change your mind easily, via one of these methods: Send an email to privacy@weareomnia.com Write to us at: Omnia Smart Technologies Limited, Centaur House Ancells Business Park, Ancells Road, Fleet, England, GU51 2UJ Please contact us if you have any concerns about how your personal information is processed and we will try to resolve your concerns. However, in accordance with Article 77 of Regulation (EU) 2016/679 of the European Parliament and of the Council of 27 April 2016 on the protection of natural persons with regard to the processing of personal data and on the free movement of such data (United Kingdom General Data Protection Regulation) (“UK GDPR”), you also have a right to lodge a complaint with the supervisory authority in your place of residence, place of work or where an alleged infringement of the UK GDPR has occurred.

3.8 Links from our website

Our website may contain links to other websites. Please note that we have no control of websites outside the www.omniasmarttechnologies.com domain. If you disclose your personal information to other companies, your information will be dealt with according to their own privacy policies and practices and we are not responsible for its protection and privacy.

4. General

Data security is important to us, and as such we will keep this notice under review. We may, therefore, update this notice from time to time to reflect changes in the law and/or our privacy practices. We will update the date below accordingly. This Privacy Notice was updated on 6 February 2023.

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At Omnia, we believe that the future of fleet management lies in advanced technology, and we are dedicated to delivering that future to you. Our team of experts has worked tirelessly to develop an efficient and cost-effective solution to meet the growing needs of the transportation industry.
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